How to Begin and End an Email in English

Hello, students!

We hope you’re all well!

Which is the best way for us to greet you: “Hello, students!”, “Hi, students!” or “Dear students”?

Whether you’re writing to friends, colleagues or to a potential business partner, your main goal is to get your message across, in other words, to ensure the recipient understands you.

If you use improper or incorrect language and continuously make mistakes in your emails, you might fail to make yourself understood and fail to make a good impression on the reader.

We often receive from students questions about how to begin and end an email in English. Today we will quickly summarise some options.

The Beginning of an Email

To a Friend or Acquaintance

Hi, Sarah!

Hello, Mark!

To Business Contacts

Dear Mrs Frank, 

Dear Mr Jackson, 

To a Company or an Organisation

Dear Sir/Madam,

To whom it may concern, 

To a Person with a Title

Dear Professor Blake,

Dear Dr Smith,

The End of an Email

Formal

Yours sincerely, (if you know the name of the recipient)

Yours faithfully, (if you don’t know the name of the recipient)

Semi-formal

Kind regards,

Regards,

Best wishes,

Informal

Love from,

Take care,

All the best,

We hope you find these expressions useful. Keep learning and writing: practice makes perfect!

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